SFAMM

S.F.A. June 10, 2008

MEETING MINUTES

AGENDA:

Mission statement and 2008 fair plans to date. (presented)
Treasures statement of accounts
Old business (discussed)
New business (discussed)

Commenced @ 7:20pm

9 in attendance: with all executive board members.

Peggy Burns (president)
Tina Williams (vice president)
Chandra Brockman (secretary)
Chris Burns (treasurer)
Jodi Eddington (vendor coordinator)
Jason Ingram E.A.F.B.
Chris Bilbrey E.A.F.B.
Brandon Burns
Catherine Perry

OLD BUSINESS:

Statement of events update given by Peggy Burns.
Sajid Khan has big tent donated for pole barn replacement from E.A.F.B. outdoor rec.
Catherine Perry offered to paint the booths if paint is available and to finish the stage fair logo.
E.A.F.B. Weapons Fest changed to this weekend Saturday June 14th. All are welcome to come and enjoy the festivities.

MEETING MINUTES CONTINUED

NEW BUSINESS:

Fair event schedule and update presented.
Board approved proofs of T shirts and 2008 fair brochures, T shirt colors were confirmed med. green shirts and black text all caps. T shirt order has been placed and will be done June 20^th.
Board approved beer garden for Salcha Palooza July 19^th.
Tina Williams indicated matched funds available for advertising.
Melanie Sewell will do the KJNP spot for advertising.
Chris Bilbrey has a crew to mow the grounds Friday the 13^th. Before the weapons fest and to remove pole barn stumps and fill holes in ground.
Chris Bilbrey to get 8 guys to raise tent from Sajid Khan.
Brandon Burns to bring sand bags to fair grounds Wednesday the 11^th.
Jodi Eddington has a crew of volunteers to paint the picnic tables and to help paint booths.
Peggy to email grounds lay-out to Tina Williams and Chandra Brockman for SFA crew camping designation.
Peggy to email 2008 brochure template to Shelly at Office Max for printing and info for banners.

SPECIAL THANKS TO ALL THE VOLUNTEERS WHO ALWAYS COME TOGETHER AT THIS TIME OF YEAR TO HELP WITH THE FAIR, WE COULDN’T DO IT WITHOUT YOU GUYS, THANK YOU!!

NEXT MEETING DATE:

Monday June 23^rd.@ 7:00pm in the Fairgrounds administration cabin.

MEETING ADJORNED @ 8:15pm.

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S.F.A. May 25, 2008

MEETING MINUTES

AGENDA:

Mission statement and 2008 fair plans to date. (presented)
Old business (discussed)
New business (discussed)

Commenced @ 3:30pm

10 in attendance: with all executive board members.

Peggy Burns (president)
Tina Williams (vice president)
Chandra Brockman (secretary)
Chris Burns (treasurer)
Lori Lovan (director)
Beverly Lucas (director)
Melissa Wills Markgraf (director)
Morrie Mills (member/operations manager)
Cheri Stenberg
Brandon Burns

OLD BUSINESS:

Morrie still researching options for well card reader, also still researching for surveillance cam.
Board approved the rental of two tents for pole barn replacement, AK Tent and Tarp $650.00 for two 20’X30’. Peggy found out it was for one tent not two, too expensive and is checking other options.
Peggy confirmed no contract available for Tons of Fun, and pointed out other value in having them there (occasional free rides etc.).
Mitch Loveless and James Kinchen to smooth out North Range Rider demo area with Mitch’s grader.
Sajid Khan agreed to MC the stage for 2008 fair event.

NEW BUSINESS:

Fair event schedule and update presented.
Board approved spending $500.00 for T shirts and $100.00 for 2008 fair brochures, T shirt colors were confirmed loud green shirts and black text.
Boar received Chandra Brockman’s signature on beer garden permit for notarization.
Donation request letters must be delivered to Margie Houger (not present).
S.F.A. executive board discussed and voted against the relationship progressing between S.F.A. and Community Center project at this time, no future plans discussed.

NEXT MEETING DATE:

Tuesday June 10^{th. @} 7:00pm in the Fairgrounds administration cabin (tentative).

MEETING ADJORNED @ 4:35pm.

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S.F.A. May 13, 2008

MEETING MINUTES

AGENDA:

Mission statement and 2008 fair plans to date. (presented)
Treasurers’ statement of accounts. (presented)
Old business (discussed)
New business (discussed)

Commenced @ 7:05pm

14 in attendance: with.

Peggy Burns (president)
Chris Burns (treasurer)
Lori Lovan (director)
Beverly Lucas (director)
Melissa Wills Markgraf (director)
Morrie Mills (member/operations manager)
Jody Eddington (member/vendor coordinator)
Cheri Stenberg
Jason Ingram
James Kinchen
Jeanie Kinchen
Margie Houger
Bob Houger
Brandon Burns

OLD BUSINESS:

Morrie still researching options for well card reader, also still researching for surveillance cam.
Playground naming, with no Tina Biography, playground name may have to be reconsidered.
Peggy still checking on the rental of a tent for pole barn replacement, AK Tent and Tarp 450.00 as an option.
Peggy still negotiating Tons of Fun contract.

MEETING MINUTES CONTINUED

James and Jeanie Kinchen discussed FNSB land management dept. concerns for live stock arena and on 5/14/08 FNSB says no problem with arena on current lease. Also Kinchens agreed to do two shows each day of the fair in an area at the north end of the midway. James to organize ground prep for area.
Melissa gave Community Center update.
P.A. system arrived…sounds great!

Jason Ingram reports selling $85.00 in raffle tickets. Also Jason set date for weapons fest for 6/14/2008 and discussed progress on 7/19/2008 Salcha Palooza seven bands lined up so far!

Board approved spending $500.00 for T shirts and $100.00 for 2008 fair brochures.

NEW BUSINESS:

Suggestion made for checking with FNSB for a permanent port a pottie. Also board approved the rental of one handicap and three reg. port a potties for 2008 fair.
Board approved the purchase of one remote microphone.
Suggestion made for Khan to do M.C. for the stage.
Picnic table sponsorship discussed, $50.00 gets family name on table and Jim Redding to build them and is soliciting local businesses for materials.
The Board approved a Beer garden for the 2008 fair.
Jody Eddington named as the new vendor coordinator and is soliciting vendors and setting up fair layout for vendors.
Melissa announced next Community Center pot-luck meeting date set for Saturday May 24^th.From 2:00-4:00pm at the fair grounds, United Way speaker, legislative and FNSB officials to be present.
B.P. petroleum to sponsor Kids Corner $1706.70

NEXT MEETING DATE:

Saturday May 24^{th. @} 7:00pm in the Fairgrounds administration cabin.

MEETING ADJORNED @ 8:15pm.

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MEETING MINUTES

4/8/2008

AGENDA:

Mission statement and plans to date. (presented)
Treasurers’ statement of accounts. (presented)
Old business (discussed)
New business (discussed)

Commenced @ 7:15pm

9 in attendance: with.

Peggy Burns (president)
Chris Burns (treasurer)
Lori Lovan (director
Melissa Wills Markgraf (director)
Morrie Mills (operations manager)
Cheri Stenberg
Jason Ingram
James Kinchen
Jeanie Kinchen

OLD BUSINESS:

Morrie gave pricing options for well card reader = checking further, gave initial pricing for surveillance cam = checking further, Tina Biography = in the works.
Peggy checking on the rental or purchase of the tent instead of getting from Khan.
Peggy still negotiating Tons of Fun contract.
James Kinchen presented live stock arena plans and proposed area = board approval, presented financial contract = to be voted on at next meeting, Kinchen to present development plan at next meeting, Borough land management dept. not present.
Grant process and progress for completion of the playground and new pole-barn

discussed = Borough to move it to FY 09 Capital budget.

Cecili Balough to update on pie eating contest = not present.
Tina Williams to update on highway signs = not present.
Melissa gave Community Center update.
Joey Burns announced as slogan contest winner of $20.00 prize. "Green is great in 2008"

NEW BUSINESS:

Purchase of PA system discussed = approved.
Green SFA T shirt color discussed = approved, pricing and order to be approved at next meeting.
2008 Fair progress discussed and raffle tickets announced as finished and ready for distribution to sell = Melissa took 50 tickets, Jason took 20 tickets, Morrie took 25 tickets to sell.
Volunteers for Fairbanks car washes = Melissa spoke to do one car wash.
Cecili not present, resigned from stage coordination between meetings = Peggy to take it over.
Jason Ingram presented idea for music palooza jam fest event for July 19^th. = board approved, SFA to do beer tent, Jason to present update and developments at next meeting.
Melissa suggested tent donation = Lori and Jason to investigate tent donation.
James suggested checking with N.P. Utilities for well dispensing options.
Melissa announced next Community Center meeting date set for Thursday April 17^th.@ 7:00pm.
Jeanie Kinchen to solicit Safe-Way for donation support of May 22^nd.Community Center meeting potluck feed.
Melissa proposed Khans neighborhood watch sign to be displayed at fairgrounds and obstacle confidence course = pending board approval at next meeting.
James to let the Community Center meeting May 22^nd.use his PA system.
Jason to hold weapons fest event one week before the 2008 fair = approved, Jason to present developments at next meeting.

NEXT MEETING DATE:

Tuesday May 13^{th. @} 7:00pm. In the Fairgrounds administration cabin.

MEETING ADJOURNED @ 8:55pm.

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MEETING MINUTES

AGENDA:

Mission statement and plans to date. (presented)
Treasurers’ statement of accounts. (presented)
Old business (discussed)
New business (discussed)

Commenced @ 7:10pm

7 in attendance: with.

Peggy Burns (president)
Tina Williams (vice president)
Chandra Brockman (secretary)
Chris Burns (treasurer)
Melissa Wills Markgraf (director)
Morrie Mills (operations manager)
Cecili Balough (member)

OLD BUSINESS:

Discussed S.F.A. fair-slogan contest exposure, participation and voting procedure, scheduled for 1:00pm. Sat. March 22^nd. After the Easter egg hunt.
2008 S.F.A. Annual Easter Egg Hunt discussed, and approved for Sat. March 22^nd.@ 12:00 noon.
S.F.A./Community water well membership card system and meter reading machine initiative discussed and approved. Morrie Mills to gather cost analysis.
S.F.A. Community Center meeting announced by Melissa Wills Markgraf for Wed. March 12^th. @7:00pm.
Grant process and progress for completion of the playground and new pole-barn discussed (pending State and F.N.S.B. approval)
Dedicating the S.F.A. playground as the Tina Stomp Memorial Playground discussed and approved. Morrie Mills to gather biography on Tina.

MEETING MINUTES CONTINUED

NEW BUSINESS:

2008 S.F.A. budget discussed and approved.
2008 Salcha Fair Kids Corner toy order discussed and approved.
2008 Salcha Fair brochure format and costs discussed and approved (slogan pending).
2008 Salcha Fair activities discussed. Tina Williams discussed going with Odom instead of K&L distributors for bigger truck and discussed board meeting minutes for board liquor license. Peggy Burns announced secured/in-hand fair raffle items, donations and sponsors secured, and ones solicited. New kids game approved (Sharpshooter cork-gun game). Talent contest and talent show discussed (pending). Horse-shoe competition discussed (pending) Food vendors discussed, Hodo House and Mike & Di B.B.Q., S.F.A. food booth all approved. Tina discussed needing more power for the S.F.A. food booth. Paying for S.F.A booth attendants to secure dependable labor discussed (pending). New style highway signs for the days of the fair discussed and approved. Cecili Balough discussed stage activities and entertainment.
Discussion of new ideas for the 2008 Fair (on-going discussion).
Horse corral option and associated activities discussed and approved. Peggy Burns to lobby for F.N.S.B. approval. (pending)
2008 Salcha Fair admission prices discussed and approved. Child 0-5 years FREE, Kids 6-17 years $5.00, Adults 18-59 years $6.00, Seniors 60+ years $1.00 off, Military $1.00 off.
Option for Fair ride prices discussed and approved. $20.00 bracelet purchased at front gate gets unlimited rides all that day. Peggy Burns to lobby for participation from "Tons of Fun Entertainment" (pending).
Cecili Balough to solicit for pie eating contest coordinator (pending).
Melissa Wills Markgraf to approach Zeenet Kahn for use of big fair type tent in place of pole-barn (pending).
Tina Williams to call Amy and Gary about Salcha Fair highway signs (pending).

NEXT MEETING DATE:

Tuesday April 8^{th. @} 7:00pm. In the Fairgrounds administration cabin.

MEETING ADJOURNED @ 8:30pm.

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Minutes

Associated Alaska Fairs

Palmer Fairgrounds

28 October 2005

President Hutchison called the meeting to order at 3:12 pm. Present: Lynne Hutchison, Lloyd Huskey (Tanana), Dawn Grossman (Deltana), Kirsten Mason, Pamella Meekin, Joe Lawton [recorder], Dean Phipps (Palmer), Doug Volman (Kenny Lake), and Georgia Sampson (Haines). Lara McGinnis and Martie Krohn (Kenai Peninsula) had just left.

Lawton/Meekin/MSC: Approve the minutes of 21 October 2000 as presented.

Lawton gave a verbal treasurer’s report based on a recent conversation with Teri Bastable-Podsiki, but since it showed the same balance as five years ago ($2408.64) he recommended the figure be confirmed.

Old Business: Hutchison asked that the next meeting include the question of whether to continue to seek support from DivAg. Volman offered to ask Rep. Harris whether DCED might hold better promise for funding. Hutchison also asked that the IAFE question raised at the previous meeting be tabled until the next meeting. She spoke to the question of reorganization: the need to discuss why the fairs should unify, as well as the advantages of an association. She recommended that the bylaws be reviewed.

Huskey/Grossman/MCU: Waive 2005 dues until a new board considers reorganization.

Hutchison opened nominations.

Lawton/Huskey/by acclamation: Meekin for President.

Huchison declined a nomination for vice-President.

Meekin/Lawton/by acclamation: Huskey for vice-President

Lawton/Grossman/by acclamation: Mason for Secretary/Treasurer.

Lawton/Huskey/ by acclamation: Grossman for at-large member.

Huskey/Grossman/by acclamation: McGinnis for at-large member.

The gavel passed to Meekin.

Tanana invited all to meet in Fairbanks on April 7, 2006. Accepted by consensus.

Meekin asked all to review bylaws and e-mail recommendations to her.

Phipps recommended the continuation of associate memberships, and suggested that funding from the “Alaskan Grown” promotion might be used to fund program elements at Alaskan fairs.

Meekin adjourned the meeting at 4:03 pm.

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September 20, 05

For next year, get the 4-H group from Fairbanks and surrounding areas to participate Stage - Chris Fry? Peggy will talk Chris Fry to see if she is interested.